Data protection information

Information on the processing of data according to Art 12 to 14 GDPR
Controller

The Controller responsible for the processing of the personal data according to Art 4 No 7 GDPR is the Swiss Radiological Conventions Ltd (“SRC”).

Swiss Radiological Conventions Ltd
Weggismattstrasse 11
6004 Luzern
Phone: +43 1 53 50 599
Email: dataprotection@radiologiekongress.ch

Personal Data

Unless otherwise specified, “society” shall refer to one of all the societies organising the Swiss Congress of Radiology (SGR-SSR, SVMTRA-ASTRM, SGNM-SSMN, SSVIR, SGRRC-SSRCR, SSSR, SSER, SGPR-SSRP, ISSS, SGSMP-SSPPM-SSRFM). SRC processes the following categories of personal data

  • of society members
    • membership number
    • full name
    • organisation the member is active for
    • form of address/sex
    • date of birth
    • addresses
    • telephone and fax numbers
    • email addresses
    • profession
    • type of membership (full member/corresponding member/honorary member, etc.)
    • date of beginning and end of membership
    • fees, areas
    • awards and honours
    • areas of interest and expertise notified by member
    • activities within the society, in particular participation in events, membership in committees, working groups, publications for the society, lectures, participation in conciliation proceedings
    • details on consumption of services of the society
    • details on initiation, content and execution of contracts
    • payments or other services rendered by the society to the member
    • content of correspondence
    • bank account
  • of officers of the society
    • full name
    • form of address/sex
    • date of birth
    • addresses for services in the function of officer
    • telephone and fax numbers
    • email addresses
    • photos
    • office with the society
    • beginning and end of office
    • payment obligations of the officer to the society
    • payments and other services of the society to the officer
    • awards and honours
    • content of correspondence
  • of third parties, consuming services of the society
    • full name
    • name of organisation the third party is active for
    • for of address/sex
    • date of birth (if required for identification)
    • addresses
    • telephone and fax numbers
    • email addresses
    • profession
    • areas of interest and expertise provided by data subject
    • participation in activities of the society
    • consumption of services of the society
    • details on initiation, content and execution of contracts
    • content of correspondence
    • bank accounts
  • of third parties providing services to the society
    • full name
    • organisation the third party is active for
    • form of address/sex
    • date of birth (as far as required for identification)
    • addresses
    • telephone and fax numbers
    • email addresses
    • VAT registration number
    • social insurance number
    • tax number
    • profession or industrial sector (according to information of the data subject)
    • areas of interest and expertise notified by data subject
    • activities within the society
    • details on services rendered for the society
    • details on initiation, content and execution of contracts
    • payments from the society to the third party
    • content of correspondence
    • bank account
  • of employees
    • the information is rendered separately within the employment relationship

Purpose

SCR processes personal data for the following purposes

  • membership administration
  • membership register
  • record of membership fees
  • correspondence with members or sponsors of the society, in particular by automatically generated and stored text documents on society issues
  • advertising, organisation and realization of and participation in analogue and digital web-based scientific events (congresses, symposia, seminars, lectures)
  • advertising, organisation and realization of and participation in analogue and digital web-based training sessions
  • advertising, organisation and operation of as well as access to scientific data bases
  • advertising, creation, production and distribution of analogue and digital scientific publications including newsletters
  • advertising, public offer, grant and administration of scholarships, grants, prices and awards
  • processing and transfer of data within the business relationship with customers and contractors including, but not limited to automatically generated and stored text documents (e.g. correspondence) in these matters
  • processing and transfer of data for calculation of salaries, wages and compensations and compliance with recording, information and notification obligations as far as these obligations are based on laws, trade agreements or labour contracts including, but not limited to automatically generated and stored text documents (e.g. correspondence) in these matters
  • use and record of personal data of job applicants if such data were provided by the data subject or by recruitment consultants

Legal Basis

The legal basis for the data processing are:

SCR primarily processes data on the basis of the legal relationship resulting from the membership with the society or for steps prior to the acceptance as member of the society upon request of the data subject in accordance with Art 6 No 1 lit b) GDPR. If and in as far as the disclosure and transfer of personal data to third parties is not based on the performance of contractual obligations or for steps prior to entering into a contract it is based on the data subject’s consent in accordance with Art 6 No 1 lit a) GDPR. The processing of personal data for the recruitment of society members as well as the advertising of society events and other services offered by the society to third parties not member of the society is based on the legitimate interest of the controller in accordance with Art 6 No 1 lit f) GDPR. The legitimate interest of the controller in these cases is the increase of the number of society members as well as the promotion of the purpose of the society by extending the circle of addressees for the services offered by the controller in pursuit of the society’s purpose. The notification of persona data of officers of the society to the relevant authorities governing associations is based on the legal obligations to be met by the society in accordance with Art 6 No 1 lit c) GDPR.

The processing of personal data of employees and of job applicants is based on the performance of contracts and steps taken prior to entering into a contract in accordance with Art 6 No 1 lit a) GDPR. The transfer of personal data of employees to the relevant authorities and social insurance institutions is based on legal obligations in accordance with Art 6 No 1 lit e) GDPR.

The processing of personal data of customers and contractors not being society members rendering services to or receiving services from the controller is based on the performance of contracts and steps taken prior to entering into a contract in accordance with Art 6 No 1 lit b) GDPR.